4. Follow best practices: Developing a vacation policy that benefits both the employee and the organization is key. Following some best practices can help to ensure your policy is easy to follow and clearly communicated to all team members.

Determine how much time off you will offer. According to the U.S. Bureau of Labor Statistics (BLS), the average number of vacation days employers give to employees with one year of service is 10 days. This increases to 14 days for employees with five years of service. We've also seen a small number of employers begin to offer unlimited vacation time, trusting that employees will use their professional judgment when deciding when and how much time off to take. All of these, and many others, are great options. The important thing is to ensure you've structured your vacation program consistent with the needs of your business.

Plan for peak periods. Do you need extra staffers during the holidays? Is summer your busy season? If needed, consider establishing an early deadline for submitting vacation requests. Some employers even have blackout periods during which vacations are completely off limits, or brownout periods when time off is restricted. Whatever strategy you choose, give supervisors guidance on handling time-off requests and hold them accountable for ensuring adequate staffing levels at all times.

Determine who is eligible. Should I offer paid vacation to my part-time employees? Just because you already offer paid vacation time to full-time employees does not mean you're obligated to offer it to part-time employees. In fact, only about a quarter of all private sector employers offer paid vacations to part-time employees, according to the BLS. However, if this is a policy that would work well for your business, many employers that offer vacation to part-time employees usually do so on a pro-rata basis.

Make it easy to track. Some employers choose to bundle employee leave into a single paid-time-off (PTO) bank, rather than have separate allotments for sick, vacation, and other personal-leave reasons. With a PTO bank, employees are typically able to use their accrued time off for any reason, making it easier for employers to track time off.

Communicate it clearly. Once you've decided on the key points of your vacation policy, it's important to put it in writing and share it openly with team members. Hold a meeting to discuss it, answer any questions they may have – and, of course, encourage them to take this well-earned time off!

Remember, paid vacation doesn't only benefit your employees, it benefits your business by helping to create a more productive and happy workforce. Eliminate the "shame" in taking some well-earned time off by making it clear to your team members that vacation is something you expect them to take.

Instant Insights /

Vacation: There’s no shame in taking one

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