Applicable to all electronic notices:

The system for furnishing the documents is reasonably calculated to result in actual receipt of transmitted information and protects the confidentiality of personal information relating to the individual's accounts and benefits;
The electronically delivered documents are prepared and furnished in a manner that is consistent with the style, format and content requirements applicable to the particular document; and
The recipient of the document is informed of the significance of the document when not otherwise reasonably evident.

Consent to receive notices electronically is not required when:

The participant has the ability to access documents furnished in electronic form at any location where the participant is reasonably expected to perform his or her duties as an employee; and
Accessing the electronic information system is an integral part of the participant's duties as an employee.

Consent to receive notices electronically is required when:

The intended recipient has affirmatively consented to receive the documents electronically and has not withdrawn the consent;
For documents to be furnished using the internet, the intended recipient has affirmatively consented, or confirmed consent, electronically and in a manner that reasonably demonstrates the individual's ability to access information in the electronic form that will be used;
For documents to be furnished using the internet, the individual has provided an address for the receipt of such information; and
Prior to consent, the individual receives a clear and conspicuous statement explaining the following:
- The types of documents to which the consent applies;
- That consent can be withdrawn at any time without charge;
- The procedures for withdrawing consent and for updating the address for receipt of electronic documents; and
- The right to a paper version of an electronically furnished document, free of charge

For some notices, delivery to the employee is treated as delivery to his or her entire household, but certain others must be separately provided to dependents. For notices that have to be provided separately to dependents, electronic delivery may not be an option.

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