Receipt of a no-match letter does not necessarily indicate that an employee is not work authorized; no-match letters can be issued due to relatively minor discrepancies, such as typographical errors. (Photo: Shutterstock)
In March 2019, the Social Security Administration (SSA) resumed issuance of Educational Correspondence (EDCOR)/Employer Correction Requests (known as "no-match" letters). For decades, SSA sent out no-match letters regularly, but it stopped in 2012.
According to statistics provided by the SSA, so far in 2019, 577,349 letters have been mailed. The SSA plans to mail the remaining letters for tax year 2018 this fall, as revealed in its response to an inquiry by Representative Jim Costa.
What are no-match letters?
No-match letters are mailed to employers in the form of correspondence requesting corrected information to reconcile employer wage reports and credit employees' earnings to their social security records. Such letters state that there is a mismatch between certain employees' information on Forms W-2 and the SSA's database. The letters provide employers with 60 days from the day of receipt to submit necessary corrections on the Form W-2C. The letters do not list specific employees. In order to view the affected employees' names and social security numbers, employers must use the Employer Report Status within Business Services Online, which requires a one-time registration process online. An example of a no-match letter can be found here.
What are some important immigration considerations for employers who receive no-match letters from the SSA?
Receipt of a no-match letter does not necessarily indicate that an employee is not work authorized. No-match letters can be issued due to relatively minor discrepancies, such as typographical errors, unreported name changes, and inaccurate/incomplete employer records. Such letters specifically advise employers not to take adverse actions against an employee based solely on the no-match.
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